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Application Guidelines

Part-time Programmes

 


 

General Enrolment Procedures

 

Step 1: You can choose to fill out an enrolment form or register online

Enrolment forms are obtainable 

(1) from Enrolment Centres or Head Office; or 

(2) by online download from website; or 

(3) via fax at 2367-2593/3110-0611/2770-6376/2367-0273

 

SAVE TIME FOR Alumni — To take advantage of existing enrolment records, our alumni do not need to fill in but just update their personal particulars in enrolment form.

 

Step 2: Return of enrolment materials

Please complete the enrolment form and send copies of supporting documents (if specified) and cheque/bank draft/bank receipt (if any) to one of the Enrolment Centres or Head Office in person or by mail (please mark “Enrolment Form” on the envelope). Applications will be processed only upon receipt of the completed enrolment form, copies of supporting documents (if specified) and payment.

  1. Return of enrolment materials on or before the Closing Date (i.e. 10 calendar days before course commencement date)
    EARLY ENROLMENT IS ENCOURAGED — In general, most of the course enrolment (especially General Courses) is made on a first-come-first-served basis, provided that applicants meet all the admission requirements. It is our performance pledge that, for those applicants who can complete the enrolment procedures before the Closing Date, we undertake to issue the Receipt and Attendance Permit by regular mail, or confirm these prospective students’ enrolment status by e-mail four calendar days prior to course commencement (subject to any special arrangement for long holidays such as Christmas, New Year, Chinese New Year and Easter).
  2. Return of enrolment materials after the Closing Date
    If for some reasons you have missed the Closing Date, you are advised to take the following course of actions:
  • You should ascertain from our staff via phone or e-mail to see if there are still vacant places. Late enrolment will not be entertained if the course concerned is full.
  • Upon ascertaining (a), our staff will advise you to make cash payment via Hang Seng Bank (excluding branches at MTR Station) and return the enrolment materials as well as the bank receipt to one of our Enrolment Centres before the course commencement date.
  • For those completing the enrolment procedure after the Closing Date, our pledge to confirm their enrolment status four calendar days before class commencement will not be applicable. These applicants will normally receive receipts and attendance permits on or before the course commencement date.

 

Step 3: Issue of receipt and attendance permit

  • Receipt and Attendance Permit will normally be issued before course commencement. The School will not be responsible for any loss of Receipt and Attendance Permit dispatched by regular mail. You can request for a Receipt and Attendance Permit to be sent by registered mail to a local address at a charge rate of HK$25 per copy. If you do not receive the above items four calendar days prior to course commencement date (or during a class meeting as early as possible for late enrolment), please check with the Enrolment Team at Tel: 2209-0290 or the respective programme team. 
  • There is an administrative fee of HK$50 on every request for an additional copy of Receipt or Attendance Permit.

 

Step 4: To be present for classes

Unless otherwise specified, applicants are expected to be present for class at the time and place indicated in School website or the prospectus. In the event of any inconsistency between the online version and the Prospectus version, the online version shall prevail. For General Courses, no separate letter of acceptance will be issued.

 


 

Online Enrolment Procedures

Please read the Online Enrolment Guidelines carefully before submission of online enrolment.
Note: Online Enrolment Guidelines are supplementary to the Guidelines under General Enrolment. All other information or regulations not herein stated but form part of the Guidelines under General Enrolment shall also apply.

 

Online Enrolment Procedures – General Courses

Online enrolment is only applicable to courses which are commencing in 60 days. Please use a personal computer (PC) to access the Internet and a web browser Internet Explorer (IE) is highly recommended.

  1. Visit www.cuscs.hk to select the course you wish to apply for and click on “Online Enrolment” on the course information page.
  2. Complete the online enrolment form and make sure all the required information marked with “ * ” is filled.
  3. Click on “Submit” to send your online enrolment form to the School.
  4. If you see error messages, please enter/edit the required information according to the instructions provided and click on “Submit” again. You will then be directed to the online payment system.
  5. Your application will be processed after completing the online payment process. You may pay by Visa/Master card, and you will be requested to enter password to authenticate your identity.  Should you encounter any problems, please contact your credit card issuing bank as appropriate.
  6. If you select one of the discount schemes, our School will charge the discounted amount of tuition fee from your credit card account, after verifying your identity.
  7. If your online enrolment form has been completed correctly, you will be directed to a confirmation page.
  8. Print the confirmation page for your future reference(s), then click on “Confirm”.
  9. Any additional information/copy of supporting documents required by relevant course(s) will be requested on an individual basis through e-mail. The School reserves the right to verify the original documents if necessary.
  10. Your online enrolment will then be processed on the next working day upon receipt of completed online enrolment form and copy of supporting documents (if any).
  11. Successful applicants will receive individual notifications. Unsuccessful applicants and those on waiting list will also be notified.
  12. Tuition fee will be charged to successful applicants’ credit card (Visa/Master Card) account directly upon acceptance of application with e-mail confirmation. No other forms of payment will be accepted for online enrolment.
  13. Receipt and Attendance Permit will normally be sent by direct mail before course commencement. If you do not receive the Receipt and Attendance Permit four calendar days prior to course commencement date, or for late submission, during the first lesson, please check with the Enrolment Team at Tel: 2209-0290 or the respective programme team.
  14. Online Enrolment Status Enquiry service is available in our website. Please input your online enrolment reference number, course code and the first six digits of your HKID card/passport number to check your application status.

 

Online Enrolment Procedures – Certificate and Diploma/Professional Programmes

Please use a personal computer (PC) to access the Internet and a web browser Internet Explorer (IE) is highly recommended.

  1. Visit www.cuscs.hk to select the course you wish to apply for and click on “Online Enrolment” on the course information page.
  2. Complete the online enrolment form and make sure all the required information marked with “ * ” is filled.
  3. Click on “Submit” to send your online enrolment form to the School.
  4. If you see error messages, please enter/edit the required information according to the instructions provided and click on “Submit” again.
  5. If your online enrolment form has been completed correctly, you will be directed to a confirmation page.
  6. Your application will be processed after completing the online payment process. You may pay by Visa/Master card, and you will be requested to enter password to authenticate your identity. Should you encounter any problems, please contact your credit card issuing bank as appropriate.
  7. Print the confirmation page for your future reference(s), then click on “Confirm”.
  8. Application fee will be charged to applicants’ credit card (Visa/Master Card) account directly upon acceptance of application with e-mail confirmation.
  9. Any additional information/copy of supporting documents required by relevant course(s) will be requested on an individual basis through e-mail. The School reserves the right to verify the original documents if necessary.
  10. Your online enrolment will then be processed on the next working day upon receipt of completed online enrolment form and copy of supporting documents (if any).
  11. Successful applicants will receive individual notifications. Unsuccessful applicants and those on waiting list will also be notified.
  12. Upon successful application, applicants will receive “Admissions Offer Letter” and “Payment Advice”.
  13. Receipt and Attendance Permit will normally be sent by direct mail before course commencement. If you do not receive the Receipt and Attendance Permit four calendar days prior to course commencement date, or for late submissions, during the first lesson, please check with the Enrolment Team at Tel: 2209-0290 or the respective programme team.
  14. Online Enrolment Status Enquiry service is available in our website. Please input your online enrolment reference number, course code and the first six digits of your HKID card/passport number to check your application status.

 

Online Security

The information you provide will be stored in the School’s server. Procedural and technical safeguards including Encryption, Firewalls and Secure Socket Layers have been used to protect your personal privacy. Data would be treated as valuable assets with every endeavour to protect against loss, theft as well as unauthorised access and disclosure, nevertheless online security can never be guaranteed on the Internet.

 

Online Enrolment Status Enquiry 

https://www.scs.cuhk.edu.hk/scs/online_enrol/status_enquiry4?disp=en

 


 

Admission Requirements

 

Continuing Education Programmes

Except otherwise specified, the continuing education programmes offered by the School are open to all applicants. Please refer to individual programmes for details. Applicants should possess a valid Hong Kong Permanent Identity Card/Hong Kong Student Visa for enrolment (except for Online and Distance Learning Programmes).

 


 

Payment Methods

 

Cheque/Bank Draft

Crossed cheque/bank draft should be made payable to “The Chinese University of Hong Kong” and returned together with your enrolment form. Post-dated cheque is not accepted. Applicants who enrol for more than one course should issue a separate cheque/bank draft for each course. Please write the applicant’s name, HKID card number and course code on the back of each cheque/bank draft. Cheque/bank draft will be returned if courses enrolled are full or cancelled. If you are making payment very close to course commencement (say less than three working days), you are advised against using cheque in view of further delay arising from bank clearance. If the cheque is rejected by bank, the applicant concerned will be required to pay the tuition fee within three working days upon receipt of notification from the School. Failure to do so will result in cancellation of enrolment or suspension from taking subsequent classes.

 

Cash

Cash payment is not accepted at Enrolment Centres but can be made via Hang Seng Bank (Account CUHK - 004) (excluding Hang Seng Bank at MTR station). Bank slip is obtainable from Enrolment Centres, Head Office or Hang Seng Bank. “SCS copy” of the bank slip should be returned together with enrolment form to Enrolment Centres or Head Office in person or by mail.

 

EPS

EPS payment can be made at Enrolment Centres.

 

Visa/Master Card (not applicable to programmes charging tuition fees in foreign currencies)

Visa/Master Card payment can be made at Enrolment Centres. Card holder’s name, card number, card issuing bank and expiry date should be completed clearly in enrolment form. If the card payment is rejected by bank, the applicant concerned will be required to pay the tuition fee within three working days upon receipt of notification from the School. Failure to do so will result in cancellation of enrolment or suspension from taking subsequent classes.

 

School of Continuing and Professional Studies CUHK Credit Card

Cardholders can enjoy a 6-month or 12-month interest-free instalment plan privilege on tuition fees upon enrolment of any of our courses* at a cost of HK$2,000 or above. For instalment amount of HK$5,000 or above, applicants are required to pay a handling fee for the interest-free instalment plan.

* If the programme consists of more than one module, applicants may enjoy the interest-free instalment plan only when the tuition fee of each individual module costs HK$2,000 or above.

 

Notes:

Applicants applying for Certificate and Diploma/Professional Programmes are not advised to make payment by Cash or EPS before confirmation of acceptance by the School. Successful applicants will be advised to pay the tuition fee within three working days upon notification from the School. Failure to do so will result in cancellation of enrolment.

 


 

Closing Dates for Application

 

General Courses

Enrolment deadline is 10 calendar days before the course commencement date. Late enrolment will only be considered if there are still vacant places.

 

Certificate and Diploma/Professional Programmes

Please refer to the respective programme/course information for details.

 


 

Other Enrolment Regulations

 

Refund

Fees paid are not refundable unless the enrolled course is full or cancelled. The School will transfer the refund to the bank account of the applicant concerned. If you do not get the refund four to five weeks after returning the ‘Notification of Course Cancellation/Oversubscription’, please check with the Enrolment Team at Tel: 2209-0290.

 

Course Transfer

Transfer to another course could be arranged if the enrolled course is full or cancelled. In any other event, transfer to another course can only be made subject to the approval of the School and with an administrative fee of HK$100 (for General Courses/Online and Distance Learning Programmes) or HK$200 (for Certificate and Diploma/Professional Programmes) settled by cheque, bank draft or credit card. The application (for General Courses) must be made no less than one week before commencement date of the enrolled course. Late application will not be considered. Fees paid and the related studentship cannot be transferred from one person to another.

 

Course Changes

The School reserves the right to cancel a course if enrolment is insufficient and make alterations regarding instructors, class schedules, class locations and the course content if necessary.

 

Applicants with Special Learning Needs

Applicants requiring special assistance are advised to contact the Enrolment Team or the respective programme team before course commencement. The information you provided is used by the School only for the purposes of better understanding your needs and processing any suitable arrangement and care if necessary.

 

Personal Data Collection Statement

  1. The personal data provided in enrolment form will be used by the School for purposes related to the processing of enrolment and student administration. Personal data of unsuccessful candidates will be destroyed.
  2. The personal data provided in enrolment form will be used by the School for delivering information including any events and functions to be held, courses to be organised, discount, benefit and service offers, solicitation of donations and other alumni affairs related activities. This personal data will not be transferred to other external parties for purposes as stated above, except commissioned research consultants and agencies for marketing activities as stated above.
  3. Under the provision of the Personal Data (Privacy) Ordinance, applicants have rights to request access to, and to request the correction of, their personal data. Applicants wishing to amend their data should submit written requests to the School by using Personal Data Amendment Forms which can be downloaded from School website.